Case StudyLive

Occazi

AI-powered event management platform that helps organizers create, manage, and scale events with intelligent automation, seamless registrations, QR ticketing, and real-time analytics.

RoleAI + Full Stack + SaaS

Timeline2026

Next.js

TypeScript

Tailwind CSS Convex

Convex

Clerk

Google Gemini

LIVE SITE

Problem

Planning and managing events often involves multiple disconnected tools for registrations, communication, scheduling, ticketing, and attendee management. This creates unnecessary manual work, inconsistent experiences, and poor visibility for organizers.

Approach

I built Occazi as an AI-first event management platform that centralizes the complete event lifecycle. Using modern web technologies and AI, the platform streamlines event creation, automates repetitive tasks, manages registrations, generates QR tickets, and provides organizers with real-time operational insights.

Outcomes

Live production platform deployed with modern full-stack architecture.
AI-assisted event creation significantly reduces organizer setup time.
QR-based ticket generation and verification simplify event check-ins.
Real-time dashboards help organizers monitor registrations and event performance.
Responsive experience optimized for organizers and attendees across devices.

Project Overview

Occazi is a production-ready AI-powered event management platform built to simplify how organizations, colleges, communities, and businesses plan and manage events. Instead of relying on multiple disconnected services, users can create, publish, manage, and monitor events from a single platform.

The application combines AI-assisted workflows, secure authentication, real-time backend capabilities, and modern UI design to provide an intuitive experience for both event organizers and attendees. Every major workflow—from creating an event to attendee check-in—has been designed to reduce manual effort while improving operational efficiency.

Problem Statement

Event organizers frequently struggle with fragmented workflows involving registration forms, spreadsheets, payment tracking, attendee lists, ticket verification, and communication. Existing solutions are often either too complex, too expensive, or lack intelligent automation. The goal behind Occazi was to build a modern platform that removes these inefficiencies by combining AI, automation, and real-time collaboration into one seamless experience.

Pain points addressed:

• Creating professional event pages requires significant manual effort.

• Managing registrations across multiple platforms leads to data inconsistency.

• Manual attendee verification slows down event check-in.

• Organizers lack real-time insights into registrations and engagement.

• Traditional event management platforms provide limited AI assistance.

Goals & Success Criteria

Functional goals:

• Allow organizers to create and publish events within minutes.

• Generate AI-assisted event descriptions and structured content.

• Provide secure authentication and role-based access.

• Enable attendee registrations and QR-code ticket generation.

• Support real-time event updates using Convex.

• Display organizer dashboards with live analytics.

• Manage event schedules, attendees, and event metadata from one interface.

Non-functional goals:

• Maintain fast page loads with Next.js App Router.

• Provide responsive UI across desktop, tablet, and mobile.

• Ensure scalable real-time architecture.

• Maintain secure authentication and protected routes.

• Deliver production-ready performance and accessibility.

Success criteria:

• Organizers can publish an event within a few minutes.

• Attendees experience a smooth registration process.

• QR-based verification reduces check-in time.

• The platform remains responsive with growing event data.

• AI reduces repetitive work during event creation.

My Role & Responsibilities

Designed the complete product architecture and user experience.

Developed both frontend and backend independently.

Integrated AI-powered event generation using Google Gemini.

Implemented secure authentication and authorization with Clerk.

Built real-time backend functionality using Convex.

Designed responsive UI components using Tailwind CSS and Shadcn UI.

Handled deployment, production optimization, debugging, and maintenance.

Tech Stack & Architecture

Next.js App Router provides excellent performance, routing, SEO, and server capabilities for a SaaS platform. Convex enables real-time synchronization without managing complex backend infrastructure, while Clerk simplifies authentication and user management. Google Gemini powers AI-assisted event generation, and Tailwind CSS with Shadcn UI accelerates development while maintaining a polished design system.

Architecture Diagram

Mermaid Code Block

flowchart LR
      Organizer --> Frontend[Next.js Application]
      Attendee --> Frontend
      Frontend --> Clerk[Authentication]
      Frontend --> Convex[Real-time Backend]
      Convex --> Database[(Database)]
      Frontend --> Gemini[Google Gemini AI]
      Frontend --> QR[QR Ticket Generator]
      Convex --> Dashboard[Analytics Dashboard]
      Dashboard --> Organizer

Key Features

• AI Event Creation

Generate complete event details, descriptions, and structured content using Google Gemini AI.

• Real-time Event Management

Convex keeps registrations, attendee lists, and dashboards synchronized instantly.

• QR Ticketing

Automatically generate secure QR-based tickets for attendee verification during check-in.

• Organizer Dashboard

Monitor registrations, attendees, and event activity from a centralized analytics dashboard.

Development Process & Challenges

Designing a workflow that remains simple for first-time organizers while still supporting advanced event management features required multiple UX iterations.

Integrating AI meaningfully was challenging because generated content needed to be useful, editable, and context-aware rather than generic.

Building a responsive dashboard with real-time synchronization required careful state management and backend architecture.

Balancing performance with modern UI interactions involved optimizing rendering, loading strategies, and component organization.

UX & Product Decisions

The product prioritizes reducing organizer effort through AI-assisted workflows rather than adding unnecessary complexity.

Important actions such as creating events, publishing, viewing registrations, and managing attendees are always accessible within minimal navigation depth.

Clean layouts, responsive components, and intuitive forms reduce the learning curve for non-technical users.

Future Improvements

• Integrated payment gateways for paid events.

• Multi-organizer collaboration with granular permissions.

• Email and WhatsApp notification automation.

• AI-powered attendee engagement recommendations.

• Sponsor management and exhibitor portals.

• Public Event API for third-party integrations.

• Native Android and iOS applications.

• Advanced analytics with predictive insights.

Visuals & Diagrams

User Flow Diagram

User Path Logic

flowchart TD
      A[Organizer Login] --> B[Create Event]
      B --> C[AI Generates Event Details]
      C --> D[Publish Event]
      D --> E[Attendee Registration]
      E --> F[QR Ticket Generated]
      F --> G[Event Check-in]
      G --> H[Organizer Dashboard]
      H --> I[Analytics & Insights]